TERMS AND CONDITIONS OF USE
COLLINGHAM MEMORIAL HALL
Main Street, Collingham, Wetherby, LS22 5AS
Definitions:
Collingham Memorial Hall is a Charity Incorporated Organisation (CIO), Registered Number 1159963, also referred to as the Memorial Hall and the Hall.
The Charity is managed by a Committee of Trustees who are referred to as the Committee.
The ‘User’ is the person on the booking form who hires the venue.
The ‘Booking Manager’ is a Trustee appointed to the role to manage all bookings.
TERMS AND CONDITIONS OF USE:
A.Booking Process
Rooms within Collingham Memorial Hall can be reserved by reviewing the Calendar and completing the Booking Enquiry Form, both of which are available on the Collingham Memorial Hall Website (collinghammemorialhall.co.uk). By ticking the box ‘I agree to the Terms and Conditions of Use’ on the Booking Enquiry Form, you are agreeing to the Terms and Conditions of Use (this document).
The User should record the purpose of the booking on the Booking Enquiry Form and also any equipment intended to be used, either provided by the Hall or intended to be brought onto the premises by the User / third party.
For individual (One-off) Users, the enquiry will then be acknowledged by email and an invoice issued for payment. Issuing of the invoice will reserve the room(s) for a period of 14 days from the date of invoice. Your booking is not confirmed until payment of the invoice is received. If the invoice is not paid within 14 days of issue, the reservation will be released to allow other potential Users to book the room(s). Any booking cancelled up to four weeks prior to the event date will be fully refunded to the User, however bookings cancelled within four weeks of the event date will not be refunded.
For regular Users, the Booking Manager will provide email confirmation that the requested room(s) have been reserved. It should be noted that all bookings are chargeable in advance. Regular Users who pay in advance for an agreed series of bookings will be offered a discount from the hourly rate. A payment schedule will be agreed with the User dependent on the frequency and profile of room(s) reserved and an invoice issued. The booking is confirmed when payment of the invoice is received. If payment of the invoice is not received within 14 days of its issue, then the reservation may be released to allow other Users to book. Refunds will only be given if at least four weeks notice of cancellation of any booked timeslot within the series of bookings is provided. Payment of the invoice is deemed as acceptance of the Terms and Conditions of Use. If the Terms and Conditions of Use are not complied with (including payment of invoices) then future reservations/bookings may be cancelled and timeslots made available to other Users at the discretion of the Booking Manager.
B.Rooms for Hire and Maximum Capacity:
Please note the rooms for hire at the Collingham Memorial Hall and maximum number of people permitted in each room are as follows:
Main Hall 120
Main Hall Extension 40
Green Room 60
Meeting Room 18
C. Responsibility for the Booking
The ‘User’ will be at least 18 years of age and will be responsible for all aspects of the booking, including any damages or shortages to contents, damage to the Hall or to third party property and also for any legal liability for or to those persons using the Hall. Also, no responsibility is taken by the Hall for the business or personal possessions of the User, third parties or guests. The User should inspect the Hall before booking to ensure that the room and its facilities are suitable for its intended purpose and for any equipment which is intended to be used eg. Bouncy Castle. The User must be in attendance throughout the booked period /event and will be responsible for ensuring the Terms and Conditions of Use of Collingham Memorial Hall are met. The User is also responsible for ensuring all appropriate laws, Government guidelines and recommendations are complied with during the booked period / event (including but not limited to Safeguarding Children and Young People, Health and Safety, etc.).
D. Smoking Policy:
There is a non-smoking policy in ALL AREAS of the Memorial Hall at all times.
E. Advertising:
Leaflets may be left on top of the fixed cupboards or on the notice board in the inner entrance area of the Memorial Hall subject to agreement with the Committee. Banners may be permitted to be erected outside of the Memorial Hall at the time of the event, subject to agreement with the Committee. No advertising may be placed in any other area of the Hall (inside or outside) at any time. Any advertising leaflets may be removed by the Committee.
F. General:
1. Area of Use
The User must restrict their use to the specific room(s) or area of use agreed on the Booking Enquiry Form and to the facilities within it – no movement of facilities is permitted between rooms without prior agreement with the Booking Manager. Rooms/areas should also solely be used for the purpose stated on the booking form. The Collingham Memorial Hall CIO shall be under no liability for any unauthorised use.
2. Access
The User will be informed of the doors to be used for entrance and exit. Emergency Exit doors are clearly marked. The areas in front of them should be kept clear.
2 (a) Entrance Card
The Committee will provide Regular Users of the Hall with a swipe card to enter the Hall on payment of a deposit. This should be returned as soon as possible when regular bookings are ceased and the deposit will then be refunded. For non-regular Users, access will be provided to the Hall in person at the start time of their booking.
3. Overcrowding
For safety reasons there is a strict limit to the number of persons who may use each of the rooms at the Hall at any time, please see ‘B’ above. The limitations on numbers of persons for each room must not be exceeded under any circumstances as this would present a safety risk.
4. Fire, Safety, and Evacuation of the Building & First Aid
The User is responsible for being aware of escape routes, fire extinguisher locations and assembly areas and of advising guests of these at the commencement of their event. All fire Exits are clearly marked – the User is responsible for ensuring such routes and equipment are fully accessible at all times and are not at any point blocked or shielded. The Car Park is the assembly point for evacuation of the building.
The First Aid kit is located behind the main kitchen door in a clearly marked, designated cupboard, along with the Accident Book for recording any injuries which may occur on the premises during the booked period. The User should advise the Booking Manager if the First Aid kit has been used during their event so any First Aid equipment can be re-stocked.
5. Sale of Alcoholic Drink
If the intention is to sell by any method alcoholic drinks, then a Temporary Entertainment Notice (TEN) must be obtained in advance from Leeds City Council by the User. However, prior permission must also be obtained from the Committee as by law the Hall is now limited to 12 events per year.
THE ORIGINAL TENS LICENCE SHOULD BE DISPLAYED IN THE HALL AS OUTLINED BY THE LICENSING AUTHORITY AND A COPY SENT TO THE BOOKINGS MANAGER BEFORE THE EVENT.
6. Dances / Music Events / Parties / Gatherings / Events
All functions must be finished by 11.30pm (all nights) and the Hall and Car Park cleared by midnight.
The User is responsible for ensuring that any equipment (including amplification, sound systems, musical instruments etc.) brought into the Hall whether owned by the User or any third party, are PAT tested and are safe to use.
The User must ensure that music and other noise both inside and outside of Memorial Hall premises is kept at a reasonable level out of respect for local residents. The User shall reduce the volume of music or amplification with immediate effect if required to do so by a member of the Committee.
If employing the services of an outside caterer, the User must ensure that they do not use a vehicle that requires its engine to be left running or use of a generator which would cause a nuisance to local residents.
Users who hire the Hall for Commercial purposes i.e. for profit or business purposes, or are brought onto the site by the User, should have their own up-to-date Public and Employers Liability Insurance.
7. Betting and Gaming
The User shall ensure no activities are undertaken at the Hall which are in contradiction of the law, including betting, gaming and lotteries legislation. Any intention to conduct betting or gaming during the booked period / event should be clearly stated on the Booking Enquiry Form.
G. Facilities:
1. Equipment
Tables, chairs and other equipment are available for each of the rooms at the Memorial Hall. Chairs and tables should be set out by the User and returned to the original storage place after use in a clean, undamaged state. Care should be taken when moving chairs and tables to ensure floors are not damaged – a wheeled ‘chair mover’ is provided to assist with moving multiple chairs at any one time. Decorations, posters etc. must not be fixed anywhere without permission – the Booking Manager can provide guidance on this issue if required. No candles (other than standard cake candles) or other equipment involving a naked flame, smoke generating equipment, or indoor fireworks may be brought into the Hall without explicit prior permission from the Booking Manager as this would present a safety hazard. Any other equipment intended to be brought onto the premises for use should be specifically advised to the Booking Manager to seek prior permission for its use. The User will remain responsible for equipment at all times during its use. Any malfunction of Hall equipment should be reported to the Booking Manager as soon as possible.
2. Tea Towels and Tablecloths
Users should provide their own tea towels and tablecloths as required.
3. Provision of User’s Own Decoration inc. Marquee Tent Liners
All decoration provided by the User for their event during the booking should only use fixings provided for this purpose by the Memorial Hall or if additional fixings are required then these should only be used if they are able to be removed with NO DAMAGE to the Hall walls, floors, ceilings or doors e.g. no sticky tape, staples or other temporary means of fixing directly to walls, floors or ceilings. Please note that Marquee Tents and other structures should be of the pop-up variety and should not be attached to the floor or walls with nails or staples. Please refer to the Booking Manager for guidance. Any damage caused to the Hall will be advised to the User and organised for repair by the Committee - this will be fully chargeable to the User.
4. Heaters
Various parts of the Hall are equipped with gas and electric heaters. Thermostats are pre-set at a comfortable temperature. The User must not permit any variation in the settings or any other interference with the heaters. The heaters should not be restricted in any way or covered at any time. The settings of the water heater in the kitchen must also not be altered.
Please note, the Heating is switched off over Summer months. For Heating queries during hire period please contact the Booking Manager.
5. Kitchen
The User should check and inspect the kitchen and equipment before booking to ensure that it is suitable for their intended purpose and suitable/safe for use by the persons who will be using it. The User must refrain from using any of the equipment with which they are not familiar – guidance can be provided in advance of any booking / event for any of the equipment provided by the Hall. The User should provide their own matches for lighting the gas hob (a lighter may be available in the drawer opposite the cooker, however please do not rely on this being available).
The User may not introduce their own equipment without permission nor adapt any of the Hall’s equipment in any way. Any issues regarding correct functioning of any of the Hall equipment should be reported to the Booking Manager so that this can be addressed. Any kitchen equipment which is damaged or found to be missing will be charged to the User at replacement value.
6. Bar
The bar area, including glasses and washing up facilities is available as part of the Main Hall Extension / Main Hall room hire.
7. Clearing of the Hall
The User is expected to leave the Hall clean and tidy and clear of any equipment that has been used. In particular, chairs and tables should be returned to the correct storage space. Crockery and glasses should be washed, dried and put away in the designated cupboard. Any items washed in the dishwasher should be restored to their designated cupboard by the end of the booking period. The hire charge includes light cleaning, any additional cleaning required if the Hall is left in an untidy or dirty condition will be charged to the User. For some bookings a deposit or bond may be required, which will be refunded if the hire conditions are not broken.
8. Recycling
In line with Local Authority Guidelines the Hall recycles where possible. Items for recycling are to be placed in the Recycling Bin in the kitchen(no black bin liners should be used for Recycled materials). Other items should be placed in the non-recycling bin in the kitchen. Both of the bins in the kitchen should then emptied into the respective non-recycling and recycling bin in the car park at the end of the event. Black bin liners must not be used for recycled rubbish or it will not be collected by our contractor. For further details on what to recycle please refer to notices in the kitchen.
9. WiFi
When using the WiFi service, the User is responsible for ensuring that it is not used for dissemination of any unlawful, harassing, libellous, abusive, threatening, harmful, vulgar, obscene purpose or is used for any purpose which breaches any laws.
10. Parking
The use of the Hall does not imply the right to park vehicles in its car park, though this may be possible, and Committee reserves the right to request users to move vehicles parked there. At no point should the private access road to the Memorial Hall or the Smithy Court parking area be used by the User , third party suppliers or their guests.
11. Security of Property / Vehicles
Persons using the Hall are at all times responsible for their own property and vehicles parked in its car park. The Collingham Memorial Hall CIO accepts no liability in respect of such matters.
12. Locking up the Hall
The User is responsible for ensuring the Hall is emptied of persons at the end of their booking / event and for closing all windows, switching off lights and leaving the Hall securely locked. Further detail regarding final exit will be provided to the User prior to or at the commencement of the booking.
13. Data Protection, Privacy Notice and Consent Policy
We will collect a minimal amount of information from you in order for you to book and use the Hall. The information provided will be recorded on a computer which uses commercially available security software and this information will only be used to manage administration of the Hall / booking(s). Records are updated when we are notified of a change. All records are deleted or destroyed within a reasonable period of time of the booking.
14. Cancellation of Booking by Collingham Memorial Hall
The Memorial Hall Committee reserves the right to cancel any booking should the Hall become unfit for the purpose for which it was hired or due to exceptional external circumstances. Exceptional circumstances could include (but are not limited to) if the Hall is required to be used as a Polling Station for Parliamentary or Local Government elections or by-elections or for any emergency which may require use of the Hall as a temporary shelter for victims of flood, snow, fire, explosion or other disaster. In all cases there is no liability for the consequential or any other loss whether to the User or any third party.
15. Liability
It is the responsibility of the User to ensure that the Terms and Conditions of Use are fully met and the User will indemnify the Collingham Memorial Hall CIO against any claim or loss arising out of the breach or non-observance of these conditions.
COLLINGHAM MEMORIAL HALL COMMITTEE RESERVES THE RIGHT TO AMEND THE ‘TERMS AND CONDITIONS OF USE’ AND ARE AVAILABLE ON THE COLLINGHAM MEMORIAL HALL WEBSITE.
Main Street, Collingham, Wetherby, LS22 5AS
Definitions:
Collingham Memorial Hall is a Charity Incorporated Organisation (CIO), Registered Number 1159963, also referred to as the Memorial Hall and the Hall.
The Charity is managed by a Committee of Trustees who are referred to as the Committee.
The ‘User’ is the person on the booking form who hires the venue.
The ‘Booking Manager’ is a Trustee appointed to the role to manage all bookings.
TERMS AND CONDITIONS OF USE:
A.Booking Process
Rooms within Collingham Memorial Hall can be reserved by reviewing the Calendar and completing the Booking Enquiry Form, both of which are available on the Collingham Memorial Hall Website (collinghammemorialhall.co.uk). By ticking the box ‘I agree to the Terms and Conditions of Use’ on the Booking Enquiry Form, you are agreeing to the Terms and Conditions of Use (this document).
The User should record the purpose of the booking on the Booking Enquiry Form and also any equipment intended to be used, either provided by the Hall or intended to be brought onto the premises by the User / third party.
For individual (One-off) Users, the enquiry will then be acknowledged by email and an invoice issued for payment. Issuing of the invoice will reserve the room(s) for a period of 14 days from the date of invoice. Your booking is not confirmed until payment of the invoice is received. If the invoice is not paid within 14 days of issue, the reservation will be released to allow other potential Users to book the room(s). Any booking cancelled up to four weeks prior to the event date will be fully refunded to the User, however bookings cancelled within four weeks of the event date will not be refunded.
For regular Users, the Booking Manager will provide email confirmation that the requested room(s) have been reserved. It should be noted that all bookings are chargeable in advance. Regular Users who pay in advance for an agreed series of bookings will be offered a discount from the hourly rate. A payment schedule will be agreed with the User dependent on the frequency and profile of room(s) reserved and an invoice issued. The booking is confirmed when payment of the invoice is received. If payment of the invoice is not received within 14 days of its issue, then the reservation may be released to allow other Users to book. Refunds will only be given if at least four weeks notice of cancellation of any booked timeslot within the series of bookings is provided. Payment of the invoice is deemed as acceptance of the Terms and Conditions of Use. If the Terms and Conditions of Use are not complied with (including payment of invoices) then future reservations/bookings may be cancelled and timeslots made available to other Users at the discretion of the Booking Manager.
B.Rooms for Hire and Maximum Capacity:
Please note the rooms for hire at the Collingham Memorial Hall and maximum number of people permitted in each room are as follows:
Main Hall 120
Main Hall Extension 40
Green Room 60
Meeting Room 18
C. Responsibility for the Booking
The ‘User’ will be at least 18 years of age and will be responsible for all aspects of the booking, including any damages or shortages to contents, damage to the Hall or to third party property and also for any legal liability for or to those persons using the Hall. Also, no responsibility is taken by the Hall for the business or personal possessions of the User, third parties or guests. The User should inspect the Hall before booking to ensure that the room and its facilities are suitable for its intended purpose and for any equipment which is intended to be used eg. Bouncy Castle. The User must be in attendance throughout the booked period /event and will be responsible for ensuring the Terms and Conditions of Use of Collingham Memorial Hall are met. The User is also responsible for ensuring all appropriate laws, Government guidelines and recommendations are complied with during the booked period / event (including but not limited to Safeguarding Children and Young People, Health and Safety, etc.).
D. Smoking Policy:
There is a non-smoking policy in ALL AREAS of the Memorial Hall at all times.
E. Advertising:
Leaflets may be left on top of the fixed cupboards or on the notice board in the inner entrance area of the Memorial Hall subject to agreement with the Committee. Banners may be permitted to be erected outside of the Memorial Hall at the time of the event, subject to agreement with the Committee. No advertising may be placed in any other area of the Hall (inside or outside) at any time. Any advertising leaflets may be removed by the Committee.
F. General:
1. Area of Use
The User must restrict their use to the specific room(s) or area of use agreed on the Booking Enquiry Form and to the facilities within it – no movement of facilities is permitted between rooms without prior agreement with the Booking Manager. Rooms/areas should also solely be used for the purpose stated on the booking form. The Collingham Memorial Hall CIO shall be under no liability for any unauthorised use.
2. Access
The User will be informed of the doors to be used for entrance and exit. Emergency Exit doors are clearly marked. The areas in front of them should be kept clear.
2 (a) Entrance Card
The Committee will provide Regular Users of the Hall with a swipe card to enter the Hall on payment of a deposit. This should be returned as soon as possible when regular bookings are ceased and the deposit will then be refunded. For non-regular Users, access will be provided to the Hall in person at the start time of their booking.
3. Overcrowding
For safety reasons there is a strict limit to the number of persons who may use each of the rooms at the Hall at any time, please see ‘B’ above. The limitations on numbers of persons for each room must not be exceeded under any circumstances as this would present a safety risk.
4. Fire, Safety, and Evacuation of the Building & First Aid
The User is responsible for being aware of escape routes, fire extinguisher locations and assembly areas and of advising guests of these at the commencement of their event. All fire Exits are clearly marked – the User is responsible for ensuring such routes and equipment are fully accessible at all times and are not at any point blocked or shielded. The Car Park is the assembly point for evacuation of the building.
The First Aid kit is located behind the main kitchen door in a clearly marked, designated cupboard, along with the Accident Book for recording any injuries which may occur on the premises during the booked period. The User should advise the Booking Manager if the First Aid kit has been used during their event so any First Aid equipment can be re-stocked.
5. Sale of Alcoholic Drink
If the intention is to sell by any method alcoholic drinks, then a Temporary Entertainment Notice (TEN) must be obtained in advance from Leeds City Council by the User. However, prior permission must also be obtained from the Committee as by law the Hall is now limited to 12 events per year.
THE ORIGINAL TENS LICENCE SHOULD BE DISPLAYED IN THE HALL AS OUTLINED BY THE LICENSING AUTHORITY AND A COPY SENT TO THE BOOKINGS MANAGER BEFORE THE EVENT.
6. Dances / Music Events / Parties / Gatherings / Events
All functions must be finished by 11.30pm (all nights) and the Hall and Car Park cleared by midnight.
The User is responsible for ensuring that any equipment (including amplification, sound systems, musical instruments etc.) brought into the Hall whether owned by the User or any third party, are PAT tested and are safe to use.
The User must ensure that music and other noise both inside and outside of Memorial Hall premises is kept at a reasonable level out of respect for local residents. The User shall reduce the volume of music or amplification with immediate effect if required to do so by a member of the Committee.
If employing the services of an outside caterer, the User must ensure that they do not use a vehicle that requires its engine to be left running or use of a generator which would cause a nuisance to local residents.
Users who hire the Hall for Commercial purposes i.e. for profit or business purposes, or are brought onto the site by the User, should have their own up-to-date Public and Employers Liability Insurance.
7. Betting and Gaming
The User shall ensure no activities are undertaken at the Hall which are in contradiction of the law, including betting, gaming and lotteries legislation. Any intention to conduct betting or gaming during the booked period / event should be clearly stated on the Booking Enquiry Form.
G. Facilities:
1. Equipment
Tables, chairs and other equipment are available for each of the rooms at the Memorial Hall. Chairs and tables should be set out by the User and returned to the original storage place after use in a clean, undamaged state. Care should be taken when moving chairs and tables to ensure floors are not damaged – a wheeled ‘chair mover’ is provided to assist with moving multiple chairs at any one time. Decorations, posters etc. must not be fixed anywhere without permission – the Booking Manager can provide guidance on this issue if required. No candles (other than standard cake candles) or other equipment involving a naked flame, smoke generating equipment, or indoor fireworks may be brought into the Hall without explicit prior permission from the Booking Manager as this would present a safety hazard. Any other equipment intended to be brought onto the premises for use should be specifically advised to the Booking Manager to seek prior permission for its use. The User will remain responsible for equipment at all times during its use. Any malfunction of Hall equipment should be reported to the Booking Manager as soon as possible.
2. Tea Towels and Tablecloths
Users should provide their own tea towels and tablecloths as required.
3. Provision of User’s Own Decoration inc. Marquee Tent Liners
All decoration provided by the User for their event during the booking should only use fixings provided for this purpose by the Memorial Hall or if additional fixings are required then these should only be used if they are able to be removed with NO DAMAGE to the Hall walls, floors, ceilings or doors e.g. no sticky tape, staples or other temporary means of fixing directly to walls, floors or ceilings. Please note that Marquee Tents and other structures should be of the pop-up variety and should not be attached to the floor or walls with nails or staples. Please refer to the Booking Manager for guidance. Any damage caused to the Hall will be advised to the User and organised for repair by the Committee - this will be fully chargeable to the User.
4. Heaters
Various parts of the Hall are equipped with gas and electric heaters. Thermostats are pre-set at a comfortable temperature. The User must not permit any variation in the settings or any other interference with the heaters. The heaters should not be restricted in any way or covered at any time. The settings of the water heater in the kitchen must also not be altered.
Please note, the Heating is switched off over Summer months. For Heating queries during hire period please contact the Booking Manager.
5. Kitchen
The User should check and inspect the kitchen and equipment before booking to ensure that it is suitable for their intended purpose and suitable/safe for use by the persons who will be using it. The User must refrain from using any of the equipment with which they are not familiar – guidance can be provided in advance of any booking / event for any of the equipment provided by the Hall. The User should provide their own matches for lighting the gas hob (a lighter may be available in the drawer opposite the cooker, however please do not rely on this being available).
The User may not introduce their own equipment without permission nor adapt any of the Hall’s equipment in any way. Any issues regarding correct functioning of any of the Hall equipment should be reported to the Booking Manager so that this can be addressed. Any kitchen equipment which is damaged or found to be missing will be charged to the User at replacement value.
6. Bar
The bar area, including glasses and washing up facilities is available as part of the Main Hall Extension / Main Hall room hire.
7. Clearing of the Hall
The User is expected to leave the Hall clean and tidy and clear of any equipment that has been used. In particular, chairs and tables should be returned to the correct storage space. Crockery and glasses should be washed, dried and put away in the designated cupboard. Any items washed in the dishwasher should be restored to their designated cupboard by the end of the booking period. The hire charge includes light cleaning, any additional cleaning required if the Hall is left in an untidy or dirty condition will be charged to the User. For some bookings a deposit or bond may be required, which will be refunded if the hire conditions are not broken.
8. Recycling
In line with Local Authority Guidelines the Hall recycles where possible. Items for recycling are to be placed in the Recycling Bin in the kitchen(no black bin liners should be used for Recycled materials). Other items should be placed in the non-recycling bin in the kitchen. Both of the bins in the kitchen should then emptied into the respective non-recycling and recycling bin in the car park at the end of the event. Black bin liners must not be used for recycled rubbish or it will not be collected by our contractor. For further details on what to recycle please refer to notices in the kitchen.
9. WiFi
When using the WiFi service, the User is responsible for ensuring that it is not used for dissemination of any unlawful, harassing, libellous, abusive, threatening, harmful, vulgar, obscene purpose or is used for any purpose which breaches any laws.
10. Parking
The use of the Hall does not imply the right to park vehicles in its car park, though this may be possible, and Committee reserves the right to request users to move vehicles parked there. At no point should the private access road to the Memorial Hall or the Smithy Court parking area be used by the User , third party suppliers or their guests.
11. Security of Property / Vehicles
Persons using the Hall are at all times responsible for their own property and vehicles parked in its car park. The Collingham Memorial Hall CIO accepts no liability in respect of such matters.
12. Locking up the Hall
The User is responsible for ensuring the Hall is emptied of persons at the end of their booking / event and for closing all windows, switching off lights and leaving the Hall securely locked. Further detail regarding final exit will be provided to the User prior to or at the commencement of the booking.
13. Data Protection, Privacy Notice and Consent Policy
We will collect a minimal amount of information from you in order for you to book and use the Hall. The information provided will be recorded on a computer which uses commercially available security software and this information will only be used to manage administration of the Hall / booking(s). Records are updated when we are notified of a change. All records are deleted or destroyed within a reasonable period of time of the booking.
14. Cancellation of Booking by Collingham Memorial Hall
The Memorial Hall Committee reserves the right to cancel any booking should the Hall become unfit for the purpose for which it was hired or due to exceptional external circumstances. Exceptional circumstances could include (but are not limited to) if the Hall is required to be used as a Polling Station for Parliamentary or Local Government elections or by-elections or for any emergency which may require use of the Hall as a temporary shelter for victims of flood, snow, fire, explosion or other disaster. In all cases there is no liability for the consequential or any other loss whether to the User or any third party.
15. Liability
It is the responsibility of the User to ensure that the Terms and Conditions of Use are fully met and the User will indemnify the Collingham Memorial Hall CIO against any claim or loss arising out of the breach or non-observance of these conditions.
COLLINGHAM MEMORIAL HALL COMMITTEE RESERVES THE RIGHT TO AMEND THE ‘TERMS AND CONDITIONS OF USE’ AND ARE AVAILABLE ON THE COLLINGHAM MEMORIAL HALL WEBSITE.